From paper register to real-time intelligence.
VMS Pro replaces your visitor register with a real-time digital system. Visitors self-register from their phone, hosts approve instantly, and management gets live dashboards with complete audit trails.
60s
Check-in time
4
User roles
10
Locations (Enterprise)
0
Hardware required
The Visitor Journey
From gate to meeting in under 60 seconds.
Visitor Self-Registers
Scans QR code, fills 4-step form on their phone. No app needed. Receives a unique visit code instantly.
Host Gets Notified
Employee receives photo, name, and purpose. One tap to Approve or Reject. No phone calls to reception.
Security Checks In
Gate staff looks up by code or mobile. Sees photo and approval status. One-tap check-in.
Meeting Happens
Host signs off when the visitor arrives. Meeting Done confirmation releases the visitor for check-out.
Visitor Checks Out
Visit code scanned at exit. System records exact duration on premises.
Management Gets Data
Live dashboard: visitors on premises, peak hours, purpose breakdown, top hosts — all automatic.
Platform Features
One platform. Five roles. Zero paperwork.
Self-Registration (No App)
Visitor scans a QR code and fills a 4-step mobile form — details, host, photo, ID proof. Receives a unique visit code instantly. No app to install. Works on any phone browser.
Instant Host Approval
The employee receives a notification with the visitor's photo, name, and purpose. One tap to Approve or Reject. No phone calls to reception. No waiting at the gate.
Security Check-In Desk
Security looks up by visit code or mobile number. Sees visitor photo, approval status, and host details. One-tap check-in button. Blacklisted visitors flagged automatically.
Blacklist Management
Block visitors by name or phone with a reason and audit trail. System flags banned visitors the moment they submit the registration form — before they reach the gate.
Advanced Analytics
7/30/90-day visit trends, peak hours chart, visit purpose breakdown, top 10 hosts, average duration metrics. Area charts and bar charts update in real time.
Multi-Location Support
Manage multiple buildings, floors, and offices from one account. Each location gets its own QR code and entry point. Growth plan supports 3 locations; Enterprise supports 10.
Photo & ID Verification
Visitors upload a selfie via webcam or phone camera. Optional ID proof upload — Aadhaar, PAN, Passport, Voter ID, Driving License. Security sees the photo before granting entry.
Role-Based Access
Super Admin, Admin, Employee, and Security roles — each with appropriate access. Admins see everything; employees manage their own visitors; security handles check-in/out only.
Industries We Serve
Every organisation that has visitors has this problem.
Corporate IT Parks
Manage thousands of daily contractor and vendor visits
Manufacturing & Factories
Compliance tracking, contractor access logs
Hospitals & Clinics
Patient visitor management, restricted zone access
Educational Institutions
Parent visits, vendor control, contractor tracking
Co-working Spaces
Client visits, multi-tenant building management
Government Offices
Citizen visit logging, compliance records
Hotels & Hospitality
Staff visitor management, delivery tracking
Warehouses & Logistics
Driver and delivery person check-in logs
VMS Pro vs Paper Register
The paper register has one job. It fails at all of them.
| Feature | Paper Register | VMS Pro |
|---|---|---|
| Hardware required | Register only | |
| Real-time host notification | Phone call | |
| Blacklist detection | ||
| Visitor photo capture | ||
| Search visitor history | Manual page flip | Instant search |
| Analytics & peak hours | ||
| Multi-location support | ||
| Compliance audit trail | Unverifiable | Full digital log |
Pricing
No hardware. No setup fees.
Cancel anytime.
Starter
For small offices, startups, and single-location businesses with light visitor traffic.
- Up to 500 check-ins/month
- 15 employee accounts
- 1 location
- QR code check-in
- Photo capture & ID upload
- Blacklist management
- Basic dashboard
Growth
For mid-size companies with multiple floors, teams, and compliance requirements.
- Up to 2,000 check-ins/month
- 75 employee accounts
- Up to 3 locations
- SMS notifications
- Advanced analytics
- CSV export
- Overstay alerts
Enterprise
For large enterprises, campuses, manufacturing plants, and hospitals.
- Up to 9,999 check-ins/month
- 500 employee accounts
- Up to 10 locations
- REST API access
- White-label branding
- Priority SLA support
- Custom onboarding & training
14-day free trial on all plans. No setup fee. No credit card required.
Common Questions
Straight answers.
Do visitors need to download an app?
No. Visitors register through a regular web browser on their smartphone. There is nothing to install.
What if a visitor doesn't have a smartphone?
Security staff can log walk-in visitors directly from the security desk — no form needed, no visitor phone required.
Does VMS Pro support Indian ID verification?
Yes. The visitor form supports Aadhaar, PAN, Passport, Voter ID, and Driving License as ID proof upload options.
Can we use VMS Pro at multiple office locations?
Yes. Growth plan supports 3 locations, Enterprise supports 10. Each location has its own QR code and entry point.
Can we integrate VMS Pro with our HR system?
REST API access is available on the Enterprise plan, allowing you to sync visitor data, user accounts, and alerts with your existing systems.
Replace Your Paper Register Today
Secure every visit. Know who's on premises. Always.
60-second setup. No hardware. 14-day free trial — no credit card required.